Medal Ceremony FAQ

Here is the form for Medal Ordering!!

How do I order my medals?

It’s easy. Just print this form, tell us what you need, and fax or mail/email it in.

Your site is eligible for the same number of certificates as you have Incentive Packages. For example, if your school has ordered 250 Incentive packages, your school is eligible for 250 certificates. We will add in extras in case you mess up. :)

Additionally, you will get medals for those participants who have crossed the 100 Mile point. PLEASE only order what you need. Again, we will add in extras for you "just in case". Ordering only what you need will ensure that we keep our costs down in the years to come.

Soon, you will receive a form in which you may include your order for these certificates and medals. They are already paid for...you just need to cover shipping. PLEASE allow at least 14 day window for medal and certificate delivery. DON'T WAIT TILL THE LAST MINUTE. It will make us and you freak out.

Medal ceremony time is SO exciting! Make sure to set those ceremony dates and let us know when they are.

Do we have to pay for shipping?

Yes, you do have to cover shipping, but it shouldn’t be too much.

We will make an invoice with your shipping total included. You can pay by check or credit card. (Or you can pick up.)

May we pick everything up?

You bet! Just let us know when you want to come. Our normal hours are 8-5, M-F. We will have extended hours as we get closer to the end of the Cycle (aka May and June).

How much time do you need to get everything to us?

If you are picking up, you can come any time (BUT PLEASE HAVE YOUR FORM FILLED OUT!). If we are shipping, allow 10-14 days just to be safe.

When should I stop my kids?

That is totally up to you. We ask that you schedule your medal ceremonies to allow as much time as possible to get those miles in. Don't cut off too early (or too late!).

Here are the steps:

1. Set your Medal Ceremony Date/s

2. Back up about a week (if you are picking up), or 10-14 days if we are shipping.

3. Set that date as your cutoff date.


What if I have a child who is SO close? Can I extend running special just for him/her?

The expectation for completing 100 miles is clear. Trust that expectation and stick to it. Miles must be completed at school or at 100 Mile Club®/Sanctioned Events. You can allow extra time at school, before school, after school, let them know about outside opportunities, but be careful about bending the rules for just one child. Open it to all, in which case you are extending your cutoff date. Ask yourself what it teaches a child when you allow them to take these extra privileges.

What if we have someone almost there, can we let them run at home?

The kiddos know the expectations going in.

I know it’s hard, but allowing miles to be completed at home with just mom or dad opens a whole can of worms with kids and families (trust me). The commitment was to have her complete the majority of her miles at school with classmates, etc. Having her go to school and complete her challenge with her “team” according to plan would be the very best way to go. Doing anything else cheapens the process, so be careful when you decide what to do.


Should I give a special award to the runner with the most miles?

That is up to you. You can, but again, be really careful about HOW you do it. I’ve actually seen it done really, really well. Some schools have a little trophy, or they get a cap or hoodie from us to give them. Usually you wait till everyone has gotten their awards, and do it at the very last.

In addition, think about the children who really blossomed somehow within the program but didn’t quite make their 100. These kids may need personal recognition more that anyone.

Do you have special gifty things we can get for our special runners?

We sure do. Hats, hoodies, backpacks, bling tees, girly tees, beanies…you name it.

How do I get my certificates and medals?

It’s easy. Just print this form, tell us what you need, and fax or mail/email it in.

We have kids who ran but we didn’t order Incentive Packages for them. Can we order certificates for them?

Yes. You can order certificates above and beyond what your school is eligible for, but the cost for these will be 0.10/certificate. These will be added into your final invoice.

REMEMBER: There is NO CHARGE for certificates that are part of the Incentive Packages you have already ordered. If you need more, they are 0.10/each. Just tell us what you need.

What are some basic DOs and DON’Ts just to get me going?

• DO make sure that EVERYONE receives a certificate with the total miles run/walked written in and signed by the Site head Coach/es.

• DO make sure that everyone wears their 100 Mile Club® t-shirt the day of the ceremony.

• DO remember that only those who run/walk 100 miles receive a medal.

• DO think about that child who did something extraordinary.

• DO have FUN!!

• DO Read more here.

DON’T sort your kids from lowest to highest miles.

DON’T make excuses or shy away from Medal Ceremonies if nobody made their 100.

DON’T just recognize the kids who did 100 miles and ignore the rest.

DON’T put certificates and medals in cubbies to just send home.

I still need some ideas! Help?

Sure!! Ceremonies can be any of (but of course not limited to) the following…

• A School-wide Assembly. These can be wild and crazy, or dignified and noble. You make it what you want… have balloons, make a slideshow, have music, invite local dignitaries.

• A Family/Company Potluck, Picnic, or BBQ. Yes, families and businesses can be a 100 Mile Club® chapter, too! You can end the year with a group picnic at the beach, lake, or local park.

• A Reflective Year-End Classroom Activity. This is actually how the ceremony began in my classroom. We invited all of the families of our individuals and spoke of each individuals’ achievements, as we announced their miles and presented medals and final certificates.

• Individual Classroom Visits...aka MEDAL Patrol! As done by Orange Elementary School in 2009-10! They traveled from room to room with medals, certificates, loud music, a tiger mascot, and a rather large bullhorn! It worked!

After our ceremonies, we may have extra medals. What do we do with them?

Please bring or send them back to us! We can store them and get them redone and ready for 2014. Please do not hold on to them. The neckbands change and are customized each year, so we can wrap and store the medals. Thanks so much for helping us keep costs down for us all.

In sum, what you need to know is that The 100 Mile Club® Medal Ceremony something that should be meaningful to you, your colleagues, and your participants. You are creating tradition with this, so plan well and make sure to always have FUN!! Visit our website at www.100mileclub.com for video snippets of different medal ceremonies around the country.